Documents in a dematerialized GA
Certain specific documents are integrated in a dematerialized GA, just like in a classic GA, but they are integrated a little differently.
Indeed, since the arrival of GA dematerialization tools like agconnect, the documents that are involved in the GAs are now integrated in a dematerialized way. New technologies and new tools have also allowed certain stages of a GA held remotely or in hybrid mode (as well as in-person mode which uses the agconnect tool) to be carried out electronically.
So, what are these documents and how are they integrated into the dematerialized GA?
- The notice of meeting: this legal document sent by the syndicate can be found in the form of an ''invitation to an event'' on the agconnect platform, which the co-owners can receive electronically if they wish (with prior consent), all the information right here!
- The agenda: it can be consulted in the agconnect online space, accessible via a connection link sent to the co-owners by email.
- The attendance sheet: it is integrated into the agconnect platform and signed online by remote participants or via their phones/tablets by in-person participants.
- The Minutes: agconnect provides the template of the Minutes, which is drawn up online via the platform, and also provides the results of the resolutions with graphics. The final document is the legal responsibility of the syndicate, as well as sending it to the co-owners for signature. More details right here.
- Documents related to voting: co-owners can vote in real time from their computer or smartphone. Once their access has been received, co-owners can define in advance their method of participation (in-person, or remote), and enter their proxies themselves via the agconnect platform.
- Other documents: depending on the specificities of the co-ownerships, certain documents can also be integrated into the GA via the agconnect platform.
The electronic signature is of course one of the key tools for the dematerialization of GAs. In fact, it allows certain documents to be signed online, and thus guarantees the legal process to be safe.
The process also saves a considerable amount of time in the conduct of a GA, in addition to facilitating the participation of co-owners, while reducing the costs linked to a more traditional process. Tools for dematerializing general meetings also make it possible to reduce communication delays and speed up the decision-making process, while providing easier access to documents and information for co-owners.
To find out what is the purpose of a GA? It's this way !
And of course, agconnect assistance is always there to help you if you need it during your virtual GA!
To find out more about our agconnect tool and how it can help you plan and manage your general meetings in the best way, go to ag-connect.com!
agconnect is a complete technological solution for the management of multi-participation general meetings, in compliance with current legislation, to allow you to digitalize the entire GA process with complete peace of mind and security.
Take action now by trusting agconnect!
